This event is produced by Gulf Coast Public Affairs – Major Events on behalf of the City of League City. Building on the success of the 2012 Boogie, Blues and Brews festival, the City of League City will offer League City Uncorked: A global wine and art experience to the public on Mar. 23-24, 2013.  The event will be held in the eighty-six acre Walter Hall Park in League City, TX from 1:00 p.m. to 10:00 p.m. on Saturday and 1:00 p.m. to 7:00 p.m. on Sunday.

Below please find the policies applying to wineries found in the booth application which can be found HERE.

  • Featured Wineries Package Includes:
    • 10’ x 10’ booth including: 1 Canopy, 1-Table, 2-Chairs –  Provided by Festival;
    • listing in selected marketing pieces under featured wineries;
    • your winery will be listed on 5,000 drop cards as participating winery;
    • (4) Vendor wrist bands;
    • (1) Vendor parking pass; additional vehicles can park in the General Parking Area
    • wineries located outside a 75 mile radius from festival will receive one room night of accommodation at a local hotel.
  • Basic Winery Package Includes:
    • 10’ x 10’ space plus
    • (4) Vendor wrist bands;
    • (1) Vendor parking pass; additional vehicles can park in the General Parking Area
    • neries outside a 75 mile radius from festival will receive discounted hotel accommodations.
  • Location:   wineries will be assigned to one of the featured regions of the festival which will also host juried arts & crafts, artists, international wines, and food vendors. You are responsible for your set-up needs, including – buckets, ticket holders, etc.
  • Wine Sampling, Sales & Tickets:  All transactions will be by ticket. Wineries will retain the customized redeemable ticket in their area for reimbursement by festival producer. Festival goers who are 21 years of age and over, will receive 3 wine tasting tickets and a 6 oz. plastic glass at the gate with their purchase of a general admission ticket to the Festival.
  • Serving: It is the responsibility of each winery to use discretion when serving attendees. Do not  over-serve anyone.
  • Types of Wine Sold: wineries may sell 4 types of wine.  There is no glass allowed in the park; however, bottles of wine may be sold. Customers may pick up their wine at a Festival Service Booth on their way out of the Festival. (Details on the process will be included in “Day-of Information Packet,” which vendors will receive a week before load- in.)
  • Time Period for Wine Sales: Wine sales may occur on Sat., March 23rd, 2013 from 1 – 10 p.m., and Sun., March 24th, from 1 – 7 p.m.
  • TABC: Wineries planning to sell wine must procure a Winery Permit from TABC.
  • InsuranceWe must have your insurance binder by 3/7/2013. Wineries must have minimum $1 million per occurrence, $2 million general aggregate liability insurance naming: Gulf Coast Public Affairs – Major Events, City of League City, County of Galveston, Galveston County Parks & Senior Services Department and the Galveston County Commissioners’ Court, as additional insured. Send certificates to don@ewmediagroup.com or EWMedia, FM 1488, Ste. 148-116, Magnolia, TX 77354.
  • Decorating: Vendors are encouraged to personalize their booth space. Vendors shall not display any materials, decorations, etc. outside of the assigned space or in the aisles. Booth decorations must be fireproof and comply with City of League City, TX fire code.  The festival will have a global theme.
  • Booth Staffing: Booth must be open and staffed at all times during show hours. Only staff members with proper badges are to work booths. This is for your security!
  • Other Guideline: All raffles, drawings and give-a ways must be approved in advance and must comply with all applicable laws, rules regulations. No apparel can be sold. Additionally, no food of any kind can be given out to festival attendees.
  • Cancellation: If you cancel, festival management shall retain a cancellation fee of $100, if cancellation occurs within 15 days of event, winery fees will be retained in full. Cancellations must be in writing.
  • Vendor Admission: Each standard (10’x10’) booth will receive 4 vendor wristbands. Lost wristbands will not be replaced. These bands must be picked up at check-in.

Rules and Regulations:

  • Wine Garden: Wineries will be given booth space in the Wine Garden section of the League City Uncorked Festival. Festival goers who are 21 years of age and over, will receive 3 wine tasting tickets and a 6 oz. glass at the gate with their purchase of a general admission ticket. Each winery will retain the customized redeemable ticket in their area for reimbursement by festival producer.  3 samplings of wine from the vineyard of their choice. It is the responsibility of each winery to use discretion when serving an attendee, and not to over-serve anyone.
  • Permitted Showcase of Wines: Each winery can only showcase 3 selections of various wines.
  • Wine Sampling: Wineries may charge guests a fee for additional samplings of wine.
  • Wine Sales: Wineries may sell their stock of wine on Saturday March 23rd, 2013 from 1 p.m. -10 p.m., and Sunday, March 24th, 2013 from 1 p.m. – 7:00 p.m.  Each winery planning to sell wine at the festival is required to procure a Temporary Liquor License from TABC. Vendors may also sale glasses of wine or their selected bottles of wine.

Insurance: All exhibitors must carry general liability insurance and event insurance.  Gulf Coast Public Affairs – Major Events, City of League City, County of Galveston, Galveston County Parks & Senior Services Department and the Galveston County Commissioners’ Court, must be named as additional insured and a certificate must be submitted to Gulf Coast Public Affairs – Major Events Representative, no later than 14 days before the festival. You can email certificates to wilsongcpa@me.com or mail hard copies to GCPA-ME, P.O. Box 580356, Houston, Texas 77258.

  • Decorating: Vendors are encouraged to personalize their booth space. Vendors shall not display any materials, decorations, etc. outside of the assigned space or in the aisles. All booth decorations must be fireproof and comply with fire regulations set forth by the City of League City, Texas.  The festival will have a global theme.
  • Electric Power: Vendors are required to provide descriptions of any special power requirements needed for their specific exhibition space in writing, no later than 30 days prior to the festival. Vendors acknowledge that, although the Festival will make reasonable efforts, the Festival is not required to accommodate all special electrical power requests. Vendors are required to request electrical service if they intend to operate a cash register. An additional fee may apply for electrical support.
  • Products: Vendors are required to attach to their applications a list of all products, which Vendors intend to sell at the Festival and the price of each such item.
  • Water: Potable water is available on a limited basis. Please indicate your need for access to water on the application.
  • Booth Size: Standard booths are 10’x10’ unless otherwise noted. Vendors with special requirements or needs for different booth sizes are required to address such with show management in advance.
  • Booth Materials: All booth decorations must be fireproof to comply with fire regulations set forth by the City of League City, Texas
  • Booth Staffing: Booth must be open and staffed at all times during show hours. Only staff members with proper badges are to work booths. This is for your security!
  • Use of space: No part of vendors assigned booth space or product may extend into the aisle. No exhibitor shall assign or sublet a portion of their assigned space to another exhibitor. Show management reserves the right to decline, limit, or prohibit an exhibit or part of an exhibit, which in its judgment is out of keeping with the character of the show.
  • Liability: Exhibitor must carry general liability coverage as outlined in the show contract. Neither Gulf Coast Public Affairs – Major Events, the City League City, County of Galveston, Galveston County Parks & Senior Services Department nor the Galveston County Commissioners’ Court, or any of its agents, representatives, or assignees; will be responsible for the safety of the vendors’ exhibits and products from theft, damages by fire, water, vandalism, or other causes.
  • Licenses/Permits: Each Vendor is responsible for obtaining and maintaining all permits and other licenses required for participation in the Festival.
  • Workers: Each vendor acknowledges and agrees that they are responsible for providing at their sole cost and expense, all labor for the set-up, maintenance, and service of the exhibition space throughout the duration of the Festival.
  • Parking: Vendor parking will be provided on site. Two Parking pass will be issued at the set-up gate.
  • Other Guideline: All raffles, drawings and give-a ways must be approved in advance and must comply with all applicable laws, rules regulations. No apparel or packaged food products are to be sold.  Load In: Loading is located TBD of the facility. Load in times: TBD If you’re not able to make the load in times; you must contact festival organizers 14 days before festival to make arrangements.
  • Booth take-down: Booth take-down is not to begin until the event concludes – 7:00pm on Sunday evening or Monday morning starting at 8:00am.
  • Security: Private security will be on-site during the duration of the festival. Festival workers will be checking proof of age at the entrance to the Wine Garden; however, wine vendors are responsible for ensuring that no person under the age of 21 be served wine samples or sold wine or other alcoholic products.
  • Labor: Exhibitors will be allowed to assemble and dismantle their booths on their own (no union regulations or charge are in effect at the festival).
  • Sound Level: Any devices that produce sound must be operated at a level that does not disturb other exhibitors or overall festival entertainment.
  • Cancellation: In the event of a cancellation of exhibit space by the exhibitor, festival management shall retain a cancellation fee of $100.00, if vendor cancels within 30 days of event – the exhibitor fees will be retained in full. All cancellations must be in writing.
  • Security: The Festival will arrange for law enforcement officers to be on site during the event. However, this in no way implies responsibility on the part of the festival for lost/stolen items.
  • Vendor Admission: Each standard (10’x10’) booth will receive 2 vendor passes. These passes must be picked up in person during event set-up. Along with 4 general passes for guest.
  • Additional terms from vendor coordinator may apply.

Terms and Conditions

  • RELEASE I hereby release and forever discharge CFM Entertainment Inc., its representatives, agents, and assignees, the city of Geneva, all sponsoring organizations, and their directors, officers, employees, agents, and volunteers from any responsibility, personal liability, claims, loss, or damage arising out of or in conjunction with my application for participation in the Finger Lakes Music & Wine Festival. . CFM will not be responsible for any injury sustained by exhibitors or guests while within space designation of exhibits. I will defend and indemnify sponsors and promoters of the Finger Lakes Music & Wine Festival from any and all claims, liabilities, expenses, damages, and penalties caused or incurred by wrongful acts of exhibitor, or exhibitor(s) agents or employees, including breach of FESTIVAL RULES. Further, I understand that I will store my products at my own risk without exception or limitation. I agree by all rules set forth in the FLMWF Application.